Registration is Now Closed
Registration for AORTIC 2009 is now closed. Delegate capacity has been reached and the
AORTIC 2009 Conference Secretariat will accept no more registrations, either onsite or online.
No more registration forms will be accepted. Please do not intend to register onsite at the
conference – registration is closed and no more bookings will be accepted.
Visa Required For Visiting Tanzania
All visitors to Tanzania require a visa in order to enter the country.
The price is USD 50.00 (USD 200.00 for Pakistani visitors). Please visit the Tanzania
Ministry of Home Affairs website here
or download their "Visas Information" document here.
*This information is correct as of 1 June 2009*
Provision has been made for AORTIC 2009 delegates to obtain a
visa upon arrival in Tanzania. After you have registered and provided proof of
payment, the AORTIC 2009 Conference Secretariat will issue a letter from the Tanzania
Ministry of Home Affairs stating that AORTIC 2009 delegates may obtain their visa upon
arrival. Please print out this letter, as well as your letter of confirmation from the
AORTIC 2009 Conference Secretariat, and present it with your passport in order to
facilitate the visa process.
PLEASE NOTE:
- All visitors to Tanzania require a visa and it is your responsibility to carry
enough cash to pay for this visa and to ensure that your travel document (passport)
is valid.
- Visas are not included in bursary support.
- The AORTIC 2009 Conference Secretariat will try to answer any visa-related
questions, but please note that the Secretariat is not responsible for delegates'
visa applications.
General Registration Information
Click here to download the AORTIC 2009 General Registration Information document.
Opening of Registration:
Registration will be opening in April 2009.
AORTIC 2009 Accreditation:
AORTIC 2009 has been accredited by the University of Cape Town (UCT), Faculty of Health
Sciences Accreditation Committee and registered for 30 CPD points. In order to qualify for
these points, please be advised that you will need to obtain a Certificate of Attendance from
the AORTIC Registration Desk, as well as sign the register for all conference days.
Conference Fees
Participants from African countries
Registration Fee
| Physicians |
$350.00 |
| Industry* |
$450.00 |
| Non-MD health care professional** |
$50.00 |
| Non-profit organisations |
$200.00 |
Participants - rest of world
Registration Fee
| Physicians |
$400.00 |
| Industry* |
$450.00 |
| Non-MD health care professional** |
$75.00 |
| Non-profit organisations |
$250.00 |
* Industry refers to any for-profit organisations, e.g. pharmaceutical companies, manufacturers
of medical equipment or consumer products
** Non-MD health care professional refers to nurses, lab technicians, social workers,
psycho-oncologists, etc, as well as students and residents
Daily Rate (early registration discount does not apply)
Either 12, 13 or 14 November - $100.00
NOTE:
1. AORTIC members qualify for a $30.00 discount (on registration only; Gala Dinner,
pre-conference sessions and daily rate excluded)
2. Early registrations qualify for a 15% discount (early registration applies to participants
who register before 17h00 GMT on 10 July 2009)
Pre-conference Session Fees
Tuesday pre-conference sessions:
Delegates are invited to attend ONE of the following:
| Storz surgical workshop |
$30.00 |
| Fundamentals of clinical research |
$30.00 |
| Pathology |
$30.00 |
| Cancer epidemiology |
$30.00 |
| Palliative care for cancer in Africa |
$30.00 |
| Prevention of cervical cancer |
$30.00 |
Wednesday pre-conference symposia (must be conference participant):
Delegates are invited to the following symposium:
| GlaxoSmithKline symposium and lunch |
$00.00 |
And either:
| Merck-MSD HPV vaccines symposium |
$00.00 |
| Novartis haematology symposium |
$00.00 |
Social Programme Fees
| Accompanying Person Package |
$200.00 |
| Gala Dinner |
$55.00 |
| Gala Dinner additional ticket |
$55.00 |
Registration Fees Include
• Access to all AORTIC 2009 sessions (11-14 November)
• Access to the exhibition and poster area
• Refreshments on all conference days (11-14 November)
• Lunches on 12 and 13 November
• Conference proceedings
• Delegate materials
• Opening Ceremony and Welcome Reception (11 November)
Accompanying Person Fee Includes
• Opening Ceremony and Welcome Reception (11 November)
• Access to the exhibition and poster area
•Two pre-scheduled day tours - Dar es Salaam City Tour and Bagamoyo Old Town Tour
• Accompanying person's pack
AORTIC 2009 Registration Terms and Conditions
1. Registration will only be valid once all monies are received.
2. All payments to be made payable to AGENDA DESTINATION MANAGEMENT.
3. All cancellations must be received in writing.
- Cancellations 90 days prior to the beginning of the conference will receive a full refund less a
10% administration fee.
- Cancellations between 90 and 30 days will be refunded 50% of the fees less the administration
fees; if registration fees are outstanding, the delegate will be liable for 50% of the conference fees.
- No refunds will be provided for cancellations or no-shows within 30 days of the start of the
conference and the delegate will be liable for the full conference fee.
4. Completed registrations will be acknowledged within 7 days.
5. Registrations are transferable to delegates not yet registered only if the Conference
Secretariat is informed in writing.
6. All fees are payable in US Dollars (USD). South African delegates may pay in South African
Rand (ZAR) on request. Any short payment resulting from bank charges and/or exchange rate
fluctuations will be charged back to the delegate.
AORTIC 2009 Accommodation
Dar es Salaam has a wide range of accommodation options to suit all tastes and budgets.
The AORTIC 2009 Conference Secretariat has selected a range of hotels for delegates to choose
from and has negotiated guaranteed rates. Delegates can reserve accommodation at one of the
designated conference hotels through the registration process.
• The full list of accommodation options, locations, style and pricing is available here.
PLEASE NOTE: ALL ACCOMMODATION AT THE AORTIC 2009 CONFERENCE HOTELS IS FULLY BOOKED.
Please find alternative accommodation options here:
www.tanzaniatouristboard.com
Please note that as these are not conference hotels, all booking arrangements needs
to be made independently of the AORTIC 2009 Conference Secretariat. Please also note
that you are responsible for your own transfers to the conference venue.
| Hotel |
Single |
Double |
| Kunduchi Beach Hotel & Resort |
$135.00 |
$155.00 |
| White Sands Hotel & Resort |
$130.00 |
$150.00 |
| Giraffe Ocean View Hotel |
$100.00 |
$130.00 |
| The Beachcomber Hotel & Resort |
$78.00 |
$108.00 |
AORTIC 2009 Accommodation Terms and Conditions
HOTEL RESERVATION PROCEDURE
1. Reservations will be made on behalf of delegates by the AORTIC 2009 Conference Secretariat.
Please complete the appropriate section on the registration form specifying single or double
occupancy, check-in/ check-out dates, and any other special requests.
2. To ensure that your accommodation is secure, please book prior to 10 August 2009. Any
accommodation requests received after this date will be dealt with on a per availability basis.
3. In order to secure your accommodation, the full amount due is required. Please ensure that
your credit card is valid through the end of your stay, failing which the booking may not be
guaranteed. Any extras must be settled in US Dollars (USD) upon check-out.
4. Cancellations 60-30 days from arrival date, a 50% penalty will be charged. For cancellations
within 30 days of the arrival date or failure to arrive at all (no-shows), a 100% penalty
will be charged. Should you fail to arrive as scheduled, the hotel will charge for the loss
of revenue for the night or nights in question.
PLEASE NOTE
All reservations are made on a 'first come, first served' basis. The stated room rates and
availability are valid through 10 August 2009. Thereafter, no rates or availability can be
guaranteed and requests will be dealt with according to the current availability and
rates at the hotels.
