Registration is Now Closed
Registration for AORTIC 2009 is now closed. Delegate capacity has been reached and the
AORTIC 2009 Conference Secretariat will accept no more registrations, either onsite or online.
No more registration forms will be accepted. Please do not intend to register onsite at the
conference – registration is closed and no more bookings will be accepted.
AORTIC 2009 Registration Terms and Conditions
1. Registration will only be valid once all monies are received.
2. All payments to be made payable to AGENDA DESTINATION MANAGEMENT.
3. All cancellations must be received in writing.
- Cancellations 90 days prior to the beginning of the conference will receive a full refund
less a 10% administration fee.
- Cancellations between 90 and 30 days will be refunded 50% of the fees less the
administration fees; if registration fees are outstanding, the delegate will be liable
for 50% of the conference fees.
- No refunds will be provided for cancellations or no-shows within 30 days of the start of
the conference and the delegate will be liable for the full conference fee.
4. Completed registrations will be acknowledged within 7 days.
5. Registrations are transferable to delegates not yet registered only if the Conference
Secretariat is informed in writing.
6. All fees are payable in US Dollars (USD). South African delegates may pay in South
African Rand (ZAR) on request. Any short payment resulting from bank charges and/or
exchange rate fluctuations will be charged back to the delegate.
AORTIC 2009 Accommodation Terms and Conditions
Hotel Reservation Procedure
1. Reservations will be made on behalf of delegates by the AORTIC 2009 Conference
Secretariat. Please complete the appropriate section on the registration form specifying
single or double occupancy, check-in/ check-out dates, and any other special requests.
2. To ensure that your accommodation is secure, please book prior to 10 August 2009. Any
accommodation requests received after this date will be dealt with on a per availability basis.
3. In order to secure your accommodation, the full amount due is required. Please ensure that
your credit card is valid through the end of your stay, failing which the booking may not be
guaranteed. Any extras must be settled in US Dollars (USD) upon check-out.
4. Cancellations 60-30 days from arrival date, a 50% penalty will be charged. For cancellations
within 30 days of the arrival date or failure to arrive at all (no-shows), a 100% penalty will
be charged. Should you fail to arrive as scheduled, the hotel will charge for the loss of
revenue for the night or nights in question.
Please Note
All reservations are made on a 'first come, first served' basis. The stated room rates
and availability are valid through 10 August 2009. Thereafter, no rates or availability
can be guaranteed and requests will be dealt with according to the current availability
and rates at the hotels.
Passport Details
Upon arrival at the hotel, you will be required to complete a form with your address and
passport details. If you wish to speed up this process, please complete your passport details
on the Registration Form (nationality, passport number and expiry date). This will ensure that
you only need sign the pre-completed form on arrival.
