Downloads
AORTIC 2009 Exhibition Guide
Kikwete Hall, Kunduchi Hotel and Resort Floor Plan
AORTIC 2009 Stand Reservation Form
AORTIC 2009 Exhibition Terms and Conditions
AORTIC 2009 Exhibition Stand Diagram
Exhibition Venue
Kikwete Hall, Kunduchi Hotel and Resort.
Exhibition Hours
(provisional dependent on the final programme)
| Date |
Time |
| Wednesday, 11 November 2009 |
14h00 17h30 |
| Thursday, 12 November 2009 |
07h30 18h00 |
| Friday, 13 November 2009 |
07h30 18h00 |
| Saturday, 14 November 2009 |
07h30 13h30 |
Stand Price and Specifications
US$ 2250 (excl VAT)
Specifications:
3.0 m wide by 2.0 m deep
Includes:
Basic shell scheme
Fascia board (white with black lettering)
Plug point (15 amp single phase)
Overall security of complex
General illumination
2 exhibitor badges (includes lunches and refreshments)
Listing in conference handbook
Listing on conference website and an insert in the delegate bag.
The price for the stand includes both hire of floor space and provision of a shell scheme
which will be automatically supplied unless specified to the contrary. No discount is
available to exhibitors not taking the included shell scheme described.
The shell scheme exhibition stands provided are affordable stands of simple but attractive
design. Any "designer stands" must first be approved by the Conference Organisers.
Set-up and Breakdown
Exhibitors may begin setting up their stands at 08h00 on Wednesday, 11 November 2009 to
be ready for 14h00 on the same day.
NOTE: The exhibition is not open to delegates until 14h00 on Wednesday, 11 Nov 2009
Breakdown may begin at 13h30 on Saturday, 14 November 2009 and NOT BEFORE. All materials
must be removed from the Kikwete Hall, Kunduchi Hotel and Resort by 18h00 on Saturday, 14
November 2009.
NOTE: Materials not removed by exhibitors by this time will be disposed of by
the Conference Organisers at the exhibitors expense.
Exhibitor Badges
Each stand includes exhibitor badges for 2 staff. Exhibitor badges allow access to all
conference sessions, lunches and refreshment breaks, and the exhibition. Exhibitors are
asked to ensure that all personnel are properly registered with the Conference Organiser
in advance of the conference. Casual visitors are not allowed.
From the opening of the exhibition on Wednesday, 11 November 2009, staff will not be
admitted into the conference area without an official exhibitor badge.
NOTE: Exhibitor badges will be issued only after full payment for the exhibition
stand has been received.
Stand Builders
All exhibitors engaging stand builders in connection with their exhibits must provide
the Conference Organiser with names and contact details of their appointed stand builders.
Exhibitors are responsible for ensuring that their stand builders are made aware of all
relevant regulations and requirements contained in this guide.
Furniture
All furniture is to be supplied by the appointed stand builders. The full schedule
of items that can be obtained directly from them will be made available in due course.
Painting
No painting, whether by brush, spray or roller is permitted anywhere inside the
Kunduchi Hotel & Resort.
Carpets
The Kikwete Hall is carpeted throughout. Any exhibitor wanting to lay any other form of
floor covering on a stand must obtain the approval of the Conference Organiser. Any damage
to the Kunduchi Hotel & Resort by individual stand holders will be charged to individual
stand holders.
Banners
The hanging of banners is NOT permitted within the exhibition area other than on
exhibition stands.
Catering
The Kunduchi Hotel & Resort has exclusive catering rights on the property. Any
exhibitor wishing to serve food and drink at their stand is invited to make arrangements
directly with the Conference Organiser.
Exhibitor Publicity
All exhibitors are invited to submit an electronic version of their corporate logo
together with a promotional paragraph (maximum 40 words) for inclusion in the conference
handbook. This handbook will be combined with the conference programme and will be given
to all delegates at the conference. The information submitted will also be put onto the
conference website. This information must be submitted to the Conference Organiser as soon
as possible for website inclusion, but no later than 1 September 2009.
Delegate Packs
Each delegate is issued with a conference pack. Exhibitors are invited to include
promotional material in these packs at no extra charge. To ensure that your material
is included in these packs, it must be made available to the Conference Organiser no
later than 14h00 on Friday, 6 November 2009.
Delivery address:
For attention: General Manager; AORTIC 2009 Materials
Kunduchi Hotel & Resort
Mtongani / Off Bagamoyo Road
Dar es Salaam, Tanzania
Tel: +255 (0)22 2650050
Fax: +255 (0)22 2650545
Insurance and Security
Neither the The Kunduchi Hotel & Resort nor the Conference Organiser take any
responsibility for loss of or damage to exhibition stand material, equipment and
exhibits. Exhibitors are encouraged to affect their own insurance to cover all risks.
The attention of Exhibitors is drawn to the terms and conditions of contract
available here.
